Documents & signature
Your client signs the finished document.
propform turns every submission into a PDF on your letterhead. Your client sees the finished document, signs right in it – and the signed PDF lands in onOffice automatically.
First form free · No credit card · Cancel any time
Signature in the document. Not on a blank pad.
After submitting, your client sees the finished document with their details and signs right in it – with a finger, stylus or mouse, on phone, tablet and computer. Until it’s signed, nothing is processed and nothing is written to onOffice.
- Ideal for brokerage contracts, tenant self-disclosures and handover protocols
- Smooth lines with the Apple Pencil too
- Without a signature, the submission is discarded after 72 hours
- The signed PDF is filed on the record automatically
Multiple signatures in one document.
“Seller 1” and “Seller 2”, “Tenant” and “Landlord”: you add as many signature areas as you like and decide for each one whether it’s required.
- Required or optional per signature area
- Owners from the link field appear in the document automatically
- All signatures are embedded in the PDF
Build PDFs without the PDF designer.
When you switch it on, one click turns your form into a ready-made draft. In the block editor you adjust it via drag & drop: headings, texts with onOffice macros, field-value lists, images, columns and page breaks.
- Logo, fonts, colours, header and footer once for the whole account
- Pull more onOffice fields of the record into the PDF
- Hide empty fields, separators disappear with them automatically
- Included in all plans
On your own letterhead.
Upload your letterhead as a PDF or image. propform puts it under every page, with a separate first and continuation sheet and page margins, so the text starts below your letterhead.
- Letterhead library for all forms
- First and continuation sheet kept separate
- Can be overridden per form
Photos and documents included.
Photos from the handover protocol appear in the PDF at the size you want – even iPhone photos in HEIC format. propform appends uploaded PDFs at the end. If files are already in onOffice, propform can fetch them from there.
- Images small, column-width or full-width
- Uploaded PDFs are appended
- Search profiles and linked people as separate blocks
Filed cleanly, with proof.
The PDF lands on the address and/or the property in onOffice, and optionally as an email attachment too. For uploads propform writes an activity with timestamp and checksum, so you can prove later which file arrived when.
- Filed on the address, the property or both
- Optional password protection
- Your existing onOffice PDF templates keep working
Read more in the help
FAQ
FAQ about Documents & signature
Do I need the onOffice PDF designer?
No. The PDF creator is built into propform. You can still have your existing onOffice templates filled in, too.
Does the signature work on the iPad?
Yes, with a finger or Apple Pencil, and just the same on smartphone and computer.
What happens if my client doesn’t sign?
Then nothing is processed and nothing is written to onOffice. After 72 hours without a signature, the submission is discarded.
Does the PDF creator cost extra?
No, it’s included in all plans, even in the free first form.
Your first form is ready in 5 minutes.
A photo of your paper form is all it takes. Free and no credit card.